Exhibitor Registration

Welcome!

Booth locations and assignments are done on a first-come, first-served basis, based on the payment date and time of your order. We do our best to keep vendors in their preferred locations year after year, and we always place Exhibitors in the same industry as far apart as possible. Please use the comment fields to give us additional information.

This registration is a two-part process. Part one below collects all your contact information and other details we need for the show. Once this is submitted, you will be directed to the payment page, where you can select your booth size and provide payment.

If you have questions about this registration process, you can always phone us! Please reach out to Karen DeJong-Ellery, karen@eventsplusmanagement.com, or call 604-202-6446, to inquire about availability. We give preference to prior Exhibitors in our shows. Please note that your booth is not secured until we receive complete payment.

COVID-19 REQUIREMENTS: BC Health Protocols Are Subject to Change.

Please watch this website and BC Provincial news outlets for updated event information. Masks optional, but all staff will be wearing them. Please do not attend if you are ill. Thank you for being prepared.

Please note that Events Plus Management Ltd. will not be liable for any fines levied by law enforcement and/or bylaw officers due to any actions or violations of Exhibitors or their associates. Please make frequent use of hand sanitizer or handwashing stations, and follow all other health guidelines.

Business Name (Please use your usual business name, as your business will be advertised using exactly what you type here.) *

Your business type or description *

Photographer, caterer, decor specialist...

Company Profile

Please type a full description of your business as you would like to see it appear on our website. Max 250 words.

Your Company Website

Your company Facebook page

Please paste the entire link, including http://facebook.com/...

Your company Instagram profile

Please paste the entire link, including http://instagram.com/...

Primary Contact Name (First & Last) *

Email of Primary Contact *

Primary contact direct phone number - 10 digits without spaces or dashes *

If applicable, please provide a booking contact name, with email and phone. (For example, corporate office contact, etc.)

ie. Sally Sue, sally@domain.com, 416-555-1212

Mailing Address *

Retail Address

If you have a retail space where the public can visit, please provide the address for this location.

How do you want Attendees to contact you?

Phone
eMail
Online Form

Please choose your desired booth size or type: *

(Don't worry, you can always change your mind. This just helps us plan.)

For which show do you wish to register? *

Booth Name Tag 1 *

This tag is for an employee or associate of my company.

First Name *

Last Name *

Booth Name Tag 3 - Leave blank if not applicable.

This tag is for an employee or associate of my company.

First Name

Last Name

Booth Name Tag 2 - Leave blank if not applicable.

This tag is for an employee or associate of my company.

First Name

Last Name

Booth Name Tag 4 - Leave blank if not applicable.

This tag is for an employee or associate of my company.

First Name

Last Name

Booth Raffle or Door Prize Description *

Don't miss out on this excellent opportunity to publicize your presence at this show, and to build your customer database of new contacts! Please use this space to describe your booth raffle or door prize. This text will be used to describe your prize on the published list for attendees, on the website, and on social media. Winners must be present to win. We reserve the right to review all submissions. If you're not yet sure about your prize options, please indicate "TBD" and we will follow up with you later.

Mandatory Gift Bag Submission Description *

[For Handmade Marketplace Vendors, you are not eligible to submit marketing materials to our gift bags. Please type "Marketplace" in this field instead.] We create complimentary gift bags ("swag bags") for the first 150 Brides or Grooms that come in the door, limit 1 bag per engaged couple. Each Booth Exhibitor is ***required*** to provide a gift bag submission. Please use this space to describe your contribution. This can be a small object or gift, or it can be a discount card, as long as it meets the minimum value of $25. For example, a small coupon card for $25 off your services, etc. ***Must submit 150 units by drop off or mail by 1 week before the show.*** We reserve the right to review all submissions. This field cannot be left blank, and is mandatory for vendor registration. If you are not yet sure about your choices in this area, please remark "TBD" and we will follow up with you shortly.

Desired booth number, if known. If you would like the same or different booth than you had last time, please remark that here.

Terms and Conditions - You MUST check all four boxes to provide legal consent. Please click "select all" to automatically click all four boxes at once. *

Select All
PLEASE READ CAREFULLY: APPROVAL OF PRODUCTS AND SERVICES: No part of the exhibitor’s booth will be used for display of any item(s) for which the exhibitor is not a representative or is not approved by Events Plus Management Ltd. LIMITATION OF LIABILITY: It is expressly understood and agreed, and the Exhibitor agrees by accepting these rules and regulations and/or by digitally or manually signing an official contract to exhibit, that they will make no claim of any kind against Events Plus Management Ltd, and /or any of our venues, hosts or partners; and that any of those members, employees, volunteers, agents, or representatives, refuse to be responsible for any injury or death that may occur to themselves or their employees, nor for loss or damage of any nature or character whatsoever to goods, equipment or decorations, caused by accident, or any other cause, at any time during the event, including during the move-in or move-out operations, or while in the facility. EVENT HOURS: The event will be open to the public during the times advertised on this website. MOVE-IN: Events Plus Management Ltd will control the entry by strict adherence to the Exhibitor’s predesignated time assignments - please see your Exhibitor Kit for detailed move-in times for each event. There is a maximum 30 minutes unloading time limit in commercial loading zones or valet areas. Booth space not filled during move-in day may be re-sold at the discretion of the Event Manager. If your move-in time frame is an issue, please contact us at 604-328-0029. Due to WCB rules and regulations, no children are allowed on the show floor during Move-In/Out at events where forklifts, trucks or other machinery are required on the show floor. MOVE-OUT: Exhibitors are not permitted to tear down their booth until the event officially closes. Once the event closes, the event aisles must be kept clear until completion of the carpet roll-up. If there is no aisle carpet at the venue, please wait for the “end of show” announcement before starting to tear down your booth. Early booth tear-down may result in being banned from future events. Please show respect for your fellow Exhibitors and any remaining Attendees by waiting until the proper time. SMOKING AND CANNABIS: All of our venues are NON-SMOKING facilities. Patrons ABSOLUTELY may NOT SMOKE OR VAPE within a minimum 25 feet (7.5 meters) away from the perimeter of the building. Please refrain from using any cannabis products, including edibles, on-site at any of our events. Children and minors may be present, along with those who have particular sensitivities. SECURITY: Events Plus Management Ltd and our venues will provide adequate security services for the exhibit area. As further protection, Event Management encourages Exhibitors to have at least one employee in their booth during move-in and move-out hours. However, in all cases, the ultimate responsibility of security lies with the Exhibitor at all times, and neither Events Plus Management Ltd nor our venue will be held liable for the loss or theft of any or all items from an exhibit booth at any time. EXHIBITOR LIABILITY INSURANCE REQUIRED: Exhibitors are required to have adequate liability coverage for their booth. (A minimum $2,000,000 liability is generally required for most of our events - please check your Exhibitor Kit for exceptions and confirmation of this amount.) Policy should identify the name of the event and Events Plus Management Ltd as an additional insured party. EXHIBIT GUIDELINES: Exhibitors activities must be limited to within the confines of their appointed booth space. Exhibitor activities must be conducted in a manner consistent with the non-interference of activities legitimately exercised by other Exhibitors. NO firm, organization or individual not assigned booth space inside the exhibit hall will be permitted to solicit within the event area. If they do so, they will be asked to leave the event immediately. RIGHT TO EXHIBIT: Event management reserves the right to prohibit any applicants applying for exhibit space in the event from displaying at any of our events. FOOD & DRINK: All exhibitors who may serve food samples or offer consumable goods of any kind at any of our events must fill out the Temporary Food Premises form (PDF). Temporary Food Premises Application. PERSONAL SERVICES: Any exhibitor who may provide personal services, or have physical contact with consumers, must obtain a “Personal Services Permit”. This includes demonstrations of massage or other touch-based services, hair, skin, teeth, nails, and so on. BALLOONS: No small hand-held helium balloons are allowed in the facility. Some helium displays or large inflatables for the purpose of advertising may be permitted inside the facility, but must first be approved by the Event Manager. Neither Events Plus Management Ltd nor the venue are liable for the costs incurred to retrieve any such balloons from the ceiling or any damage caused by their escape. Sole liability rests with the Exhibitor. WALL HANGINGS: Exhibitors are not permitted to hang anything whatsoever on the Exhibit Hall walls. Banners and signage are permitted on curtained backdrops only when hung with removable hooks or clips, not with adhesives, nails, or tacks of any kind, including so-called “temporary” or “removable” adhesives. PROPANE: The exhibit regulations for fire safety prohibits bringing propane containers into most of our venues. Some venues may allow 5lb containers or less. Please inquire with your representative or Event Management. In addition to any approvals, a “flow restriction valve” available from ICG or Malkin & Pinton Industrial Supplies, must be used on all propane tanks. All propane connections must be approved by the venue. For specific events requiring larger propane requirements, it may be possible to make special arrangements with the venue and the Provincial Gas Inspector’s Office. NO GUARANTEE: No guarantee is made to any Exhibitor for show consumer attendance, footfall or traffic, sales from your booth, subscription to your products or services, nor any other monetary or goodwill outcome of the event. Exhibitors are responsible for their own business activities and Events Plus Management Ltd does not guarantee any outcome from participation in our event. Our liability is limited to the provision of space and physical services only. NON-COMPLIANCE TO RULES AND REGULATIONS: Each Exhibitor for themselves and their employees, substitutes or aides, agrees to abide by the rules and regulations give herein and by subsequent amendments and additions considered by the Events Plus Management Ltd to be in the best interest of all Exhibitors. Upon non-compliance with the rules formulated, Event Management reserves the right to prohibit, reject or eject any Exhibitor, Exhibitor’s representative, exhibit (in whole or in part), or visitor, with or without giving cause. In the event of restriction or eviction, neither Events Plus Management Ltd nor the venue may be liable for any refunds on exhibit space, rentals or other exhibit expenses. AMENDMENT TO RULES: In an effort to provide the best to the greatest number, the Event Management shall have full power to so interpret the rules and regulations or make such judgements as may appear to be for the best interests of the entire expo, and any and all amendments of the foregoing rules, regulations and conditions shall bind the Exhibitors.(end)
EXHIBITOR PLACEMENT AND PRESENCE: Space will be sold on a first-come, first-served basis. Exhibitors are placed at the discretion of Management to limit competition within each industry category. If an Exhibitor must be moved, they must abide by the decision of the Management. All allocated Exhibitor booth space MUST be fully set up the time stated in your Exhibitor Kit before the event opening time. In addition, any Exhibitor who has failed to appear whatsoever at the stated time limit before stated opening time will be refused access, in order to limit disruption to surrounding Exhibitors and Attendees.(end)
SUB-LEASING OR "BOOTH SHARING": No Exhibitor may assign, sublet or apportion the whole or any part of the booth space that they are assigned, nor permit any other party to exhibit therein, nor to distribute any promotional or advertising materials in the occupied space other than those pertaining to their regular course of business.(end)
PAYMENT AND CANCELLATION: To secure your booth, full payment is due upon digitally or manually signing the contract. Methods of payment accepted are cash, cheque, credit card through our website such as Visa or Mastercard, or Interac bank transfer. No refunds cancellation less than 65 days prior to function. 100% booth fee will be charged. If canceled 65 to 120 days prior to function, 50% booth fee will be charged. Cancellation over 120 days prior to function: 10% booth fee will be charged. If the Exhibitor reduces the size of the exhibit space from the contracted amount, Events Plus Management Ltd reserves the right to treat this as full cancellation. Lack of attendance and failure to appear and exhibit at the event will not be grounds for release of Exhibitor’s responsibility for full payment due as a result of this contract. If for any reason Events Plus Management Ltd is forced to cancel the event under any circumstances, including natural disaster, acts of nature, accident, health restrictions, or any other reason, Events Plus Management Ltd will not be liable for any amount in excess of what the Exhibitor actually paid as a result of this contract. Exhibitor waives any and all compensation and/or damage claims as a result of cancellation of the event.(end)