Exhibitor Registration - Fraser Valley Wedding Festival

VENDOR REGISTRATION

Welcome!

Booth locations and assignments are done on a first-come, first-served basis, based on the payment date and time of your order. We do our best to keep Vendors in their preferred locations year after year, and we always place Vendor in similar industries as far apart as possible. Please use the comment fields to give us additional information.

This registration is a two-part process. Part one below collects all your contact information and other details we need for the show. Once this is submitted, one of our staff will respond to you, and send you an invoice for payment.

We give preference to prior Vendors in our shows. Please note that your booth is not secured until we receive complete payment.

Business Name (Please use your usual business name, as your business will be advertised using exactly what you type here.) *

Your business type or description *

Photographer, caterer, decor specialist...

Company Profile *

Please type a full description of your business as you would like to see it appear on our website. Max 250 words.

Your Company Website

Your company Facebook page

Please paste the entire link, including http://facebook.com/...

Your company Instagram profile

Please paste the entire link, including http://instagram.com/...

How do you want Attendees to contact you? This will be used in your Exhibitor listing on our website. *

Phone
eMail
Online Form

Please upload your logo

Please upload either a jpg or a png; if png, preferably with a transparent background. Please do not upload images larger than 1200x1200 pixels.

This image will be used to market your company's presence at our event, on our website, and on social media.

Please upload up to 5 images of your product or service

Please upload either a jpg or a png; if png, preferably with a transparent background. Please do not upload images larger than 1200x1200 pixels. You can upload up to 5 files.

This image will be used to market your company's presence at our event, on our website, and on social media.

Primary Contact Person

First Name *

Last Name *

Email of Primary Contact *

Primary contact direct phone number - 10 digits without spaces or dashes *

Mailing Address *

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

Do you have a separate corporate or booking contact?

If not, please leave this section blank.

First Name Corp/Booking

Last Name Corp/Booking

Email of Corp/Booking Contact

Corp/Booking contact direct phone number - 10 digits without spaces or dashes

Please choose your desired booth size or type: *

(Don't worry, you can always change your mind. This just helps us plan.)

For which show do you wish to register? *

Do you require an electrical drop at your booth? *

Yes, I need an electrical drop.
No, I do not need an electrical drop.
I may need more than one electrical drop. (ie. More than two outlets.)

If you have monitors or powered screens, additional lighting that must be plugged in, and so on, you will need an electrical drop. Each drop is at a cost of $68.00.

Booth Location - we will try and accommodate all requests.

Booth Raffle or Door Prize Description *

Don't miss out on this excellent opportunity to publicize your presence at this show, and to build your customer database of new contacts! Please use this space to describe your booth raffle or door prize. This text will be used to describe your prize on the published list for attendees, on the website, and on social media. Winners must be present to win. We reserve the right to review all submissions. If you're not yet sure about your prize options, please indicate "TBD" and we will follow up with you later.

Desired Method of Payment *

Please request all the name tags you require for those who will work at your booth.

Booth Name Tag #1

First Name *

Last Name *

Booth Name Tag #2

Please leave blank if not applicable.

First Name

Last Name

Booth Name Tag #3

Please leave blank if not applicable.

First Name

Last Name

Booth Name Tag #4

Please leave blank if not applicable.

First Name

Last Name

Terms and Conditions - You MUST check all four boxes to provide legal consent. Please click "select all" to automatically click all four boxes at once. *

Select All
PLEASE READ CAREFULLY: APPROVAL OF PRODUCTS AND SERVICES: No part of the exhibitor’s booth will be used for display of any item(s) for which the exhibitor is not a representative or is not approved by show management. LIMITATION OF LIABILITY: It is expressly understood and agreed, and the Exhibitor agrees by accepting these rules and regulations and/or by digitally or manually signing an official contract to exhibit, that they will make no claim of any kind against show management, and /or any of our venues, hosts or partners; and that any of those members, employees, volunteers, agents, or representatives, refuse to be responsible for any injury or death that may occur to themselves or their employees, nor for loss or damage of any nature or character whatsoever to goods, equipment or decorations, caused by accident, or any other cause, at any time during the event, including during the move-in or move-out operations, or while in the facility. EVENT HOURS: The event will be open to the public during the times advertised on this website. MOVE-IN: Show management will control the entry by strict adherence to the Exhibitor’s predesignated time assignments - please see your Exhibitor Kit for detailed move-in times for each event. There is a maximum 30 minutes unloading time limit in commercial loading zones or valet areas. Booth space not filled during move-in day may be re-sold at the discretion of the Event Manager. If your move-in time frame is an issue, please contact us through our website. Due to WCB rules and regulations, no children are allowed on the show floor during Move-In/Out at events where forklifts, trucks or other machinery are required on the show floor. MOVE-OUT: Exhibitors are not permitted to tear down their booth until the event officially closes. Once the event closes, the event aisles must be kept clear until completion of the carpet roll-up. If there is no aisle carpet at the venue, please wait for the “end of show” announcement before starting to tear down your booth. Early booth tear-down may result in being banned from future events. Please show respect for your fellow Exhibitors and any remaining Attendees by waiting until the proper time. SMOKING AND CANNABIS: All of our venues are NON-SMOKING facilities. Patrons ABSOLUTELY may NOT SMOKE OR VAPE within a minimum 25 feet (7.5 meters) away from the perimeter of the building. Please refrain from using any cannabis products, including edibles, on-site at any of our events. Children and minors may be present, along with those who have particular sensitivities. SECURITY: Show management and our venues will provide adequate security services for the exhibit area. As further protection, show management encourages Exhibitors to have at least one employee in their booth during move-in and move-out hours. However, in all cases, the ultimate responsibility of security lies with the Exhibitor at all times, and neither show management nor our venue will be held liable for the loss or theft of any or all items from an exhibit booth at any time. EXHIBITOR LIABILITY INSURANCE REQUIRED: Exhibitors are required to have adequate liability coverage for their booth. (A minimum $2,000,000 liability is generally required for most of our events - please check your Exhibitor Kit for exceptions and confirmation of this amount.) Policy should identify the name of the event and Fraser Valley Wedding Festival, as well as the company 1463893 B.C. Ltd and the location Clarion Abbotsford at 36035 N Parallel Rd, Abbotsford, BC V3G 2C6 as an additional insured party. EXHIBIT GUIDELINES: Exhibitors activities must be limited to within the confines of their appointed booth space. Exhibitor activities must be conducted in a manner consistent with the non-interference of activities legitimately exercised by other Exhibitors. NO firm, organization or individual not assigned booth space inside the exhibit hall will be permitted to solicit within the event area. If they do so, they will be asked to leave the event immediately. RIGHT TO EXHIBIT: Show management reserves the right to prohibit any applicants applying for exhibit space in the event from displaying at any of our events. FOOD & DRINK: All exhibitors who may serve food samples or offer consumable goods of any kind at any of our events must fill out the Temporary Food Premises form (PDF link elsewhere on this page). Temporary Food Premises Application. PERSONAL SERVICES: Any exhibitor who may provide personal services, or have physical contact with consumers, must obtain a “Personal Services Permit”. This includes demonstrations of massage or other touch-based services, hair, skin, teeth, nails, and so on. BALLOONS: No small hand-held helium balloons are allowed in the facility. Some helium displays or large inflatables for the purpose of advertising may be permitted inside the facility, but must first be approved by show management. Neither show management nor the venue are liable for the costs incurred to retrieve any such balloons from the ceiling or any damage caused by their escape. Sole liability rests with the Exhibitor. WALL HANGINGS: Exhibitors are not permitted to hang anything whatsoever on the Exhibit Hall walls. Banners and signage are permitted on curtained backdrops only when hung with removable hooks or clips, not with adhesives, nails, or tacks of any kind, including so-called “temporary” or “removable” adhesives. PROPANE: The exhibit regulations for fire safety prohibits bringing propane containers into most of our venues. Some venues may allow 5lb containers or less. Please inquire with your representative or show management. In addition to any approvals, a “flow restriction valve” available from ICG or Malkin & Pinton Industrial Supplies, must be used on all propane tanks. All propane connections must be approved by the venue. For specific events requiring larger propane requirements, it may be possible to make special arrangements with the venue and the Provincial Gas Inspector’s Office. NO GUARANTEE: No guarantee is made to any Exhibitor for show consumer attendance, footfall or traffic, sales from your booth, subscription to your products or services, nor any other monetary or goodwill outcome of the event. Exhibitors are responsible for their own business activities and show management does not guarantee any outcome from participation in our event. Our liability is limited to the provision of space and physical services only. NON-COMPLIANCE TO RULES AND REGULATIONS: Each Exhibitor for themselves and their employees, substitutes or aides, agrees to abide by the rules and regulations give herein and by subsequent amendments and additions considered by the show management to be in the best interest of all Exhibitors. Upon non-compliance with the rules formulated, show management reserves the right to prohibit, reject or eject any Exhibitor, Exhibitor’s representative, exhibit (in whole or in part), or visitor, with or without giving cause. In the event of restriction or eviction, neither show management nor the venue may be liable for any refunds on exhibit space, rentals or other exhibit expenses. AMENDMENT TO RULES: In an effort to provide the best to the greatest number, the show management shall have full power to so interpret the rules and regulations or make such judgements as may appear to be for the best interests of the entire expo, and any and all amendments of the foregoing rules, regulations and conditions shall bind the Exhibitors.(end)
EXHIBITOR PLACEMENT AND PRESENCE: Space will be sold on a first-come, first-served basis. Exhibitors are placed at the discretion of show management to limit competition within each industry category. If an Exhibitor must be moved, they must abide by the decision of the show management. All allocated Exhibitor booth space MUST be fully set up the time stated in your Exhibitor Kit before the event opening time. In addition, any Exhibitor who has failed to appear whatsoever at the stated time limit before stated opening time will be refused access, in order to limit disruption to surrounding Exhibitors and Attendees.(end)
SUB-LEASING OR "BOOTH SHARING": No Exhibitor may assign, sublet or apportion the whole or any part of the booth space that they are assigned, nor permit any other party to exhibit therein, nor to distribute any promotional or advertising materials in the occupied space other than those pertaining to their regular course of business.(end)
PAYMENT AND CANCELLATION: To secure your booth, full payment is due upon digitally or manually signing the contract. Methods of payment accepted are cash, cheque, credit card through our website such as Visa or Mastercard, or Interac bank transfer. No refunds if cancelled less than 45 days prior to function. 100% booth fee will be charged. If canceled 45 to 120 days prior to function, 50% booth fee will be charged. Cancellation over 120 days prior to function: 10% booth fee will be charged. If the Exhibitor reduces the size of the exhibit space from the contracted amount, show management reserves the right to treat this as full cancellation. Lack of attendance and failure to appear and exhibit at the event will not be grounds for release of Exhibitor’s responsibility for full payment due as a result of this contract. If for any reason show management is forced to cancel the event under any circumstances, including natural disaster, acts of nature, accident, health restrictions, or any other reason, show management will not be liable for any amount in excess of what the Exhibitor actually paid as a result of this contract. Exhibitor waives any and all compensation and/or damage claims as a result of cancellation of the event.(end)

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